Privacy Policy

1. An overview of data protection

General information
The following information will provide you with an easy to navigate overview of what will happen
with your personal data when you visit this website. The term “personal data” comprises all data that
can be used to personally identify you. For detailed information about the subject matter of data
protection, please consult our Data Protection Declaration, which we have included beneath this
copy.

Data recording on this website
Who is the responsible party for the recording of data on this website (i.e., the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is
available under section “Information about the responsible party (referred to as the “controller” in
the GDPR)” in this Privacy Policy.

How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be
information you enter into our contact form.
Other data shall be recorded by our IT systems automatically or after you consent to its recording
during your website visit. This data comprises primarily technical information (e.g., web browser,
operating system, or time the site was accessed). This information is recorded automatically when
you access this website.

What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website. Other
data may be used to analyze your user patterns.

What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your archived
personal data at any time without having to pay a fee for such disclosures. You also have the right to
demand that your data are rectified or eradicated. If you have consented to data processing, you have
the option to revoke this consent at any time, which shall affect all future data processing. Moreover,
you have the right to demand that the processing of your data be restricted under certain
circumstances. Furthermore, you have the right to log a complaint with the competent supervising
agency.

Please do not hesitate to contact us at any time if you have questions about this or any other data
protection related issues.

Analysis tools and tools provided by third parties
There is a possibility that your browsing patterns will be statistically analyzed when your visit this
website. Such analyses are performed primarily with what we refer to as analysis programs.
For detailed information about these analysis programs please consult our Data Protection
Declaration below.

2. Hosting

We are hosting the content of our website at the following provider:

External Hosting
This website is hosted externally. Personal data collected on this website are stored on the servers of
the host. These may include, but are not limited to, IP addresses, contact requests, metadata and
communications, contract information, contact information, names, web page access, and other data
generated through a web site.

The external hosting serves the purpose of fulfilling the contract with our potential and existing
customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online
services by a professional provider (Art. 6(1)(f) GDPR). If appropriate consent has been obtained, the
processing is carried out exclusively on the basis of Art. 6 (1)(a) GDPR and § 25 (1) TTDSG, insofar the
consent includes the storage of cookies or the access to information in the user’s end device (e.g.,
device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
Our host(s) will only process your data to the extent necessary to fulfil its performance obligations
and to follow our instructions with respect to such data.

We are using the following host(s):

Telekom Deutschland GmbH
Landgrabenweg 151
D-53227 Bonn

Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service.
This is a contract mandated by data privacy laws that guarantees that they process personal data of
our website visitors only based on our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection
The operators of this website and its pages take the protection of your personal data very seriously.
Hence, we handle your personal data as confidential information and in compliance with the
statutory data protection regulations and this Data Protection Declaration.

Whenever you use this website, a variety of personal information will be collected. Personal data
comprises data that can be used to personally identify you. This Data Protection Declaration explains
which data we collect as well as the purposes we use this data for. It also explains how, and for which
purpose the information is collected.

We herewith advise you that the transmission of data via the Internet (i.e., through e-mail
communications) may be prone to security gaps. It is not possible to completely protect data against
third-party access.

Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:

S&P Mergers and Aquisitions
Ruhrturm
Huttropstrasse 60
D-45138 Essen

Phone: +49 201 17003 240
E-mail: info(at)s-and-p.de

The controller is the natural person or legal entity that single-handedly or jointly with others makes
decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail
addresses, etc.).

Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will
remain with us until the purpose for which it was collected no longer applies. If you assert a justified
request for deletion or revoke your consent to data processing, your data will be deleted, unless we
have other legally permissible reasons for storing your personal data (e.g., tax or commercial law
retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

General information on the legal basis for the data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a)
GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO.
In the case of explicit consent to the transfer of personal data to third countries, the data processing
is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access
to information in your end device (e.g., via device fingerprinting), the data processing is additionally
based on § 25 (1) TTDSG. The consent can be revoked at any time. If your data is required for the
fulfillment of a contract or for the implementation of pre-contractual measures, we process your data
on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal
obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be
carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the
relevant legal basis in each individual case is provided in the following paragraphs of this privacy
policy.

Designation of a data protection officer
We have appointed a data protection officer.
R. Stapel
cybernetix.nl
Veluwemeer 4
2729PC Zoetermeer
Phone: +316 1944 48 05
E-mail: robbert.stapel@cybernetix.nl

Information on the data transfer to third-party countries that are not secure under data protection
law and the transfer to US companies that are not DPF-certified
We use, among other technologies, tools from companies located in third-party countries that are
not safe under data protection law, as well as US tools whose providers are not certified under the
EU-US Data Privacy Framework (DPF). If these tools are enabled, your personal data may be
transferred to and processed in these countries. We would like you to note that no level of data
protection comparable to that in the EU can be guaranteed in third countries that are insecure in
terms of data protection law.

We would like to point out that the US, as a secure third-party country, generally has a level of data
protection comparable to that of the EU. Data transfer to the US is therefore permitted if the
recipient is certified under the “EU-US Data Privacy Framework” (DPF) or has appropriate additional
assurances. Information on transfers to third-party countries, including the data recipients, can be
found in this Privacy Policy.

Recipients of personal data
In the scope of our business activities, we cooperate with various external parties. In some cases, this
also requires the transfer of personal data to these external parties. We only disclose personal data to
external parties if this is required as part of the fulfillment of a contract, if we are legally obligated to
do so (e.g., disclosure of data to tax authorities), if we have a legitimate interest in the disclosure
pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the disclosure of this data. When using
processors, we only disclose personal data of our customers on the basis of a valid contract on data
processing. In the case of joint processing, a joint processing agreement is concluded.

Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You
can also revoke at any time any consent you have already given us. This shall be without prejudice to
the lawfulness of any data collection that occurred prior to your revocation.

Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21
GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU
HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE
PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT
THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory
agency, in particular in the member state where they usually maintain their domicile, place of work or
at the place where the alleged violation occurred. The right to log a complaint is in effect regardless
of any other administrative or court proceedings available as legal recourses.

Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in
fulfillment of a contract handed over to you or to a third party in a common, machine-readable
format. If you should demand the direct transfer of the data to another controller, this will be done
only if it is technically feasible.

Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to demand information
about your archived personal data, their source and recipients as well as the purpose of the
processing of your data at any time. You may also have a right to have your data rectified or
eradicated. If you have questions about this subject matter or any other questions about personal
data, please do not hesitate to contact us at any time.

Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal
data is concerned. To do so, you may contact us at any time. The right to demand restriction of
processing applies in the following cases:

In the event that you should dispute the correctness of your data archived by us, we will
usually need some time to verify this claim. During the time that this investigation is ongoing,
you have the right to demand that we restrict the processing of your personal data.
If the processing of your personal data was/is conducted in an unlawful manner, you have the
option to demand the restriction of the processing of your data instead of demanding the
eradication of this data.
If we do not need your personal data any longer and you need it to exercise, defend or claim
legal entitlements, you have the right to demand the restriction of the processing of your
personal data instead of its eradication.
If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will
have to be weighed against each other. As long as it has not been determined whose
interests prevail, you have the right to demand a restriction of the processing of your
personal data.

If you have restricted the processing of your personal data, these data – with the exception of their
archiving – may be processed only subject to your consent or to claim, exercise or defend legal
entitlements or to protect the rights of other natural persons or legal entities or for important public
interest reasons cited by the European Union or a member state of the EU.

SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders
or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS
encryption program. You can recognize an encrypted connection by checking whether the address
line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon
in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

Rejection of unsolicited e-mails
We herewith object to the use of contact information published in conjunction with the mandatory
information to be provided in our Site Notice to send us promotional and information material that
we have not expressly requested. The operators of this website and its pages reserve the express
right to take legal action in the event of the unsolicited sending of promotional information, for
instance via SPAM messages.

4. Recording of data on this website

Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages
that do not cause any damage to your device. They are either stored temporarily for the duration of a
session (session cookies) or they are permanently archived on your device (permanent cookies).
Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain
archived on your device until you actively delete them, or they are automatically eradicated by your
web browser.

Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party
cookies). Third-party cookies enable the integration of certain services of third-party companies into
websites (e.g., cookies for handling payment services).

Cookies have a variety of functions. Many cookies are technically essential since certain website
functions would not work in the absence of these cookies (e.g., the shopping cart function or the
display of videos). Other cookies may be used to analyze user behavior or for promotional purposes.

Cookies, which are required for the performance of electronic communication transactions, for the
provision of certain functions you want to use (e.g., for the shopping cart function) or those that are
necessary for the optimization (required cookies) of the website (e.g., cookies that provide
measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a
different legal basis is cited. The operator of the website has a legitimate interest in the storage of
required cookies to ensure the technically error-free and optimized provision of the operator’s
services. If your consent to the storage of the cookies and similar recognition technologies has been
requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR
and § 25 (1) TTDSG); this consent may be revoked at any time.

You have the option to set up your browser in such a manner that you will be notified any time
cookies are placed and to permit the acceptance of cookies only in specific cases. You may also
exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the
automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of
this website may be limited.

Which cookies and services are used on this website can be found in this privacy policy.

Consent with Borlabs Cookie
Our website uses the Borlabs consent technology to obtain your consent to the storage of certain
cookies in your browser or for the use of certain technologies and for their data privacy protection
compliant documentation. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305
Hamburg, Germany (hereinafter referred to as Borlabs).

Whenever you visit our website, a Borlabs cookie will be stored in your browser, which archives any
declarations or revocations of consent you have entered. These data are not shared with the provider
of the Borlabs technology.

The recorded data shall remain archived until you ask us to eradicate them, delete the Borlabs cookie
on your own or the purpose of storing the data no longer exists. This shall be without prejudice to
any retention obligations mandated by law. To review the details of Borlabs’ data processing policies,
please visit https://de.borlabs.io/kb/welche-daten-speichert-borlabs-cookie/

We use the Borlabs cookie consent technology to obtain the declarations of consent mandated by
law for the use of cookies. The legal basis for the use of such cookies is Art. 6(1)(c) GDPR.

Server log files
The provider of this website and its pages automatically collects and stores information in so-called
server log files, which your browser communicates to us automatically. The information comprises:

The type and version of browser used
The used operating system
Referrer URL
The hostname of the accessing computer
The time of the server inquiry
The IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6(1)(f) GDPR. The operator of the website has a legitimate
interest in the technically error free depiction and the optimization of the operator’s website. In order
to achieve this, server log files must be recorded.

Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as
well as any contact information provided therein will be stored by us in order to handle your inquiry
and in the event that we have further questions. We will not share this information without your
consent.

The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution
of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the
processing is based on our legitimate interest in the effective processing of the requests addressed to
us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the
consent can be revoked at any time.

The information you have entered into the contact form shall remain with us until you ask us to
eradicate the data, revoke your consent to the archiving of data or if the purpose for which the
information is being archived no longer exists (e.g., after we have concluded our response to your
inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention
periods.

Request by e-mail, telephone, or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data
(name, request) will be stored and processed by us for the purpose of processing your request. We
do not pass these data on without your consent.

These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment
of a contract or is required for the performance of pre-contractual measures. In all other cases, the
data are processed on the basis of our legitimate interest in the effective handling of inquiries
submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been
obtained; the consent can be revoked at any time.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke
your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your
request). Mandatory statutory provisions – in particular statutory retention periods – remain
unaffected.

Hubspot CRM
We use Hubspot CRM on this website. The provider is Hubspot Inc. 25 Street, Cambridge, MA 02141
USA (hereafter Hubspot CRM).

Hubspot CRM enables us, among other things, to manage existing and potential customers and
customer contacts, to communicate with you and to plan and execute marketing activities in line with
your interests. Hubspot CRM enables us to capture, sort and analyze customer interactions via email,
social media, or phone across multiple channels. The personal data collected in this way can be
evaluated and used for communication with the potential customer or marketing measures (e.g.,
newsletter mailings). Hubspot CRM also enables us to collect and analyze the user behavior of our
contacts on our website.

The use of Hubspot CRM is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest
in the most efficient customer management and customer communication. If appropriate consent
has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25
(1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the
user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be
revoked at any time.

For details, please refer to Hubspot’s privacy policy: https://legal.hubspot.com/de/privacy-policy.

Data transmission to the US is based on the standard contractual clauses of the EU Commission.
Details can be found here: https://www.hubspot.de/data-privacy/privacy-shield.

The company is certified in accordance with the “EU-US Data Privacy Framework” (DPF). The DPF is
an agreement between the European Union and the US, which is intended to ensure compliance with
European data protection standards for data processing in the US. Every company certified under the
DPF is obliged to comply with these data protection standards. For more information, please contact
the provider under the following link: https://www.dataprivacyframework.gov/s/participantsearch/participant-detail?contact=true&id=a2zt0000000TN8pAAG&status=Active

5. Social media

LinkedIn
This website uses elements of the LinkedIn network. The provider is LinkedIn Ireland Unlimited
Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Any time you access a page of this website that contains elements of LinkedIn, a connection to
LinkedIn’s servers is established. LinkedIn is notified that you have visited this website with your IP
address. If you click on LinkedIn’s “Recommend” button and are logged into your LinkedIn account at
the time, LinkedIn will be in a position to allocate your visit to this website to your user account. We
have to point out that we as the provider of the websites do not have any knowledge of the content
of the transferred data and its use by LinkedIn.

The use of this service is based on your consent in accordance with Art. 6 (1)(a) GDPR and § 25 (1)
TTDSG. Consent can be revoked at any time.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European
Commission.

Details can be found here: https://www.linkedin.com/help/linkedin/answer/62538/datenubertragung-aus-der-eu-dem-ewr-undder-schweiz?lang=en.

For further information on this subject, please consult LinkedIn’s Data Privacy Declaration at: https://www.linkedin.com/legal/privacy-policy.

6. Analysis tools and advertising

LinkedIn Insight Tag
This website uses the Insight tag from LinkedIn. This service is provided by LinkedIn Ireland Unlimited
Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Data processing by LinkedIn Insight tag
We use the LinkedIn Insight tag to obtain information about visitors to our website. Once a website
visitor is registered with LinkedIn, we can analyze the key occupational data (e.g., career level,
company size, country, location, industry, job title) of our website visitors to help us better target our
site to the relevant audience. We can also use LinkedIn Insight tags to measure whether visitors to
our websites make a purchase or perform other actions (conversion measurement). Conversion
measurement can also be carried out across devices (e.g. from PC to tablet). LinkedIn Insight Tag also
features a retargeting function that allows us to display targeted advertising to visitors to our website
outside of the website. According to LinkedIn, no identification of the advertising addressee takes
place.

LinkedIn itself also collects log files (URL, referrer URL, IP address, device and browser characteristics
and time of access). The IP addresses are shortened or (if they are used to reach LinkedIn members
across devices) hashed (pseudonymized). The direct identifiers of LinkedIn members are deleted by
LinkedIn after seven days. The remaining pseudonymized data will then be deleted within 180 days.

The data collected by LinkedIn cannot be assigned by us as a website operator to specific individuals.
LinkedIn will store the personal data collected from website visitors on its servers in the USA and use
it for its own promotional activities. For details, please see LinkedIn’s privacy policy at
https://www.linkedin.com/legal/privacy-policy#choices-oblig.

Legal basis
If your approval (consent) has been obtained the use of the abovementioned service shall occur on
the basis of Art. 6(1)(a) GDPR and § 25 TTDSG (German Telecommunications Act). Such consent may
be revoked at any time. If your consent was not obtained, the use of the service will occur on the
basis of Art. 6(1)(f) GDPR; the website operator has a legitimate interest in effective advertising
promotions that include the utilization of social media.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European
Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and
https://www.linkedin.com/legal/l/eu-sccs.

Objection to the use of LinkedIn Insight Tag
You can object to LinkedIn’s analysis of user behavior and targeted advertising at the following link:
https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.
In addition, LinkedIn members can control the use of their personal information for promotional
purposes in the account settings. To prevent LinkedIn from linking information collected on our site to
your LinkedIn account, you must log out of your LinkedIn account before you visit our site.

7. Newsletter

Newsletter data
If you would like to subscribe to the newsletter offered on this website, we will need from you an email address as well as information that allow us to verify that you are the owner of the e-mail
address provided and consent to the receipt of the newsletter. No further data shall be collected or
shall be collected only on a voluntary basis. We shall use such data only for the sending of the
requested information and shall not share such data with any third parties.

The processing of the information entered into the newsletter subscription form shall occur
exclusively on the basis of your consent (Art. 6(1)(a) GDPR). You may revoke the consent you have
given to the archiving of data, the e-mail address, and the use of this information for the sending of
the newsletter at any time, for instance by clicking on the “Unsubscribe” link in the newsletter. This
shall be without prejudice to the lawfulness of any data processing transactions that have taken place
to date.

The data deposited with us for the purpose of subscribing to the newsletter will be stored by us until
you unsubscribe from the newsletter or the newsletter service provider and deleted from the
newsletter distribution list after you unsubscribe from the newsletter or after the purpose has ceased
to apply. We reserve the right to delete or block e-mail addresses from our newsletter distribution list
at our own discretion within the scope of our legitimate interest in accordance with Art. 6(1)(f) GDPR.

Data stored for other purposes with us remain unaffected.

After you unsubscribe from the newsletter distribution list, your e-mail address may be stored by us
or the newsletter service provider in a blacklist, if such action is necessary to prevent future mailings.
The data from the blacklist is used only for this purpose and not merged with other data. This serves
both your interest and our interest in complying with the legal requirements when sending
newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). The storage in the blacklist
is indefinite. You may object to the storage if your interests outweigh our legitimate interest.

Newsletter mailing to existing customers
If you order goods or services from us and enter your e-mail address, this e-mail address may
subsequently be used by us to send you newsletters, provided we inform you of this in advance. In
such a case, only direct advertising for our own similar goods or services will be sent via the
newsletter. You can unsubscribe from this newsletter at any time. There is a corresponding link in
every newsletter for this purpose. In this case, the legal basis for sending the newsletter is Art. 6 (1)(f)
GDPR in conjunction with Section 7 (3) UWG.

After you unsubscribe from the newsletter distribution list, we may store your email address in a
blacklist to prevent future mailings to you. The data from the blacklist will only be used for this
purpose and will not be merged with other data. This serves both your interest and our interest in
complying with the legal requirements when sending newsletters (legitimate interest within the
meaning of Art. 6 (1)(f) GDPR). Storage in the blacklist is not limited in time. You can object to the
storage if your interests outweigh our legitimate interest.

8. Online-based Audio and Video Conferences (Conference tools)

Data processing
We use online conference tools, among other things, for communication with our customers. The
tools we use are listed in detail below. If you communicate with us by video or audio conference using
the Internet, your personal data will be collected and processed by the provider of the respective
conference tool and by us. The conferencing tools collect all information that you provide/access to
use the tools (email address and/or your phone number). Furthermore, the conference tools process
the duration of the conference, start and end (time) of participation in the conference, number of
participants and other “context information” related to the communication process (metadata).

Furthermore, the provider of the tool processes all the technical data required for the processing of
the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs,
device type, operating system type and version, client version, camera type, microphone or
loudspeaker and the type of connection.

Should content be exchanged, uploaded, or otherwise made available within the tool, it is also stored
on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings,
chat/ instant messages, voicemail uploaded photos and videos, files, whiteboards, and other
information shared while using the service.

Please note that we do not have complete influence on the data processing procedures of the tools
used. Our possibilities are largely determined by the corporate policy of the respective provider.
Further information on data processing by the conference tools can be found in the data protection
declarations of the tools used, and which we have listed below this text.

Purpose and legal bases
The conference tools are used to communicate with prospective or existing contractual partners or to
offer certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of the tools serves
to generally simplify and accelerate communication with us or our company (legitimate interest in the
meaning of Art. 6(1)(f) GDPR). Insofar as consent has been requested, the tools in question will be
used on the basis of this consent; the consent may be revoked at any time with effect from that date.

Duration of storage
Data collected directly by us via the video and conference tools will be deleted from our systems
immediately after you request us to delete it, revoke your consent to storage, or the reason for
storing the data no longer applies. Stored cookies remain on your end device until you delete them.
Mandatory legal retention periods remain unaffected.
We have no influence on the duration of storage of your data that is stored by the operators of the
conference tools for their own purposes. For details, please directly contact the operators of the
conference tools.

Conference tools used
We employ the following conference tools:

Microsoft Teams
We use Microsoft Teams. The provider is the Microsoft Ireland Operations Limited, One Microsoft
Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing,
please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/enus/privacystatement.

9. Custom Services

Handling applicant data
We offer website visitors the opportunity to submit job applications to us (e.g., via e-mail, via postal
services on by submitting the online job application form). Below, we will brief you on the scope,
purpose and use of the personal data collected from you in conjunction with the application process.
We assure you that the collection, processing, and use of your data will occur in compliance with the
applicable data privacy rights and all other statutory provisions and that your data will always be
treated as strictly confidential.

Scope and purpose of the collection of data
If you submit a job application to us, we will process any affiliated personal data (e.g., contact and
communications data, application documents, notes taken during job interviews, etc.), if they are
required to make a decision concerning the establishment or an employment relationship. The legal
grounds for the aforementioned are § 26 BDSG according to German Law (Negotiation of an
Employment Relationship), Art. 6(1)(b) GDPR (General Contract Negotiations) and – provided you
have given us your consent – Art. 6(1)(a) GDPR. You may revoke any consent given at any time. Within
our company, your personal data will only be shared with individuals who are involved in the
processing of your job application.

If your job application should result in your recruitment, the data you have submitted will be archived
on the grounds of § 26 BDSG and Art. 6(1)(b) GDPR for the purpose of implementing the employment
relationship in our data processing system.

Data Archiving Period
If we are unable to make you a job offer or you reject a job offer or withdraw your application, we
reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art.
6(1)(f) GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal
of the application). Afterwards the data will be deleted, and the physical application documents will
be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is
evident that the data will be required after the expiry of the 6-month period (e.g., due to an
impending or pending legal dispute), deletion will only take place when the purpose for further
storage no longer applies.

Longer storage may also take place if you have given your agreement (Article 6(1)(a) GDPR) or if
statutory data retention requirements preclude the deletion.